Parents Bill of Rights Data Privacy Updated 1/20/23

In accordance with Education Law Section 2-d, the Marcus Whitman Central School District hereby sets forth the following Parents’ Bill of Rights for Data Privacy and Security, which is applicable to all students and their parents/legal guardians.

 

1.      A student’s personally identifiable information cannot be sold or released by the District or BOCES for any commercial or marketing purposes;

 

2.      In accordance with applicable law and Board of Education policies, parents have the right to inspect and review the complete contents of their child’s education record.

 

3.      State and federal laws protect the confidentiality of a student's personally identifiable information, and safeguards associated with industry standards and best practices, including, but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred. The District has the following safeguards in place:

 

a.       All databases that have student information are protected by a secure password and login. These logins are monitored and kept up to date;

 

b.      Student information is only accessible by those that are deemed warranted of having the information.

 

4.      The New York State Education Department collects a number of student data elements for authorized uses. A complete list of all student data elements collected by the State is available for public review from the State Education Department at this link or by Writing to:

 

Chief Privacy Officer

New York State Education Department

89 Washington Avenue

Albany, NY 12234. 

 

5.      Parents have the right to have complaints about possible breaches of student data addressed. Any such complaint must be submitted, in writing to:

Christopher R. Brown Ph. D., Superintendent
Marcus Whitman Central School District
4100 Baldwin Road
Rushville, NY 14544
585-554-4848

    

Complaints may also be submitted to the NYS Education Department at http://www.nysed.gov/data-privacy-security/report-improper-disclosure, by email to Privacy@NYSED.gov; by telephone at 518-474-0937; or by mail to:

 

Chief Privacy Officer

New York State Education Department

9 Washington Avenue

Albany, NY 12234.

 

Supplemental Information Regarding Third-Party Contractors

In the course of complying with its obligations under the law and providing educational services to District residents, Marcus Whitman has entered into agreements with certain third-party contractors. Pursuant to such agreements, third-party contractors may have access to "student data" and/or "teacher or principal data," as those terms are defined by law.

Each contract the District enters into with a third party contractor where the third party contractor receives student data or teacher or principal data will include this Bill of Rights along with the following information:

1.       The exclusive purposes for which the student data or teacher or principal data will be used;

2.       How the third party contractor will ensure that the subcontractors, persons or entities that the third party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements;

3.       The duration of the contract including when the agreement expires and what happens to the student data or teacher or principal data upon expiration of the agreement;

4.       If and how a parent, student, eligible student, teacher, or principal may challenge the accuracy of the student data or teacher or principal data that is collected; and

5.       Where the student data or teacher or principal data will be stored (described in such a manner as to protect data security), and the security protections taken to ensure such data will be protected, including whether such data will be encrypted.

6.       Address how the data will be protected using encryption while in motion and at rest.